World Master’s Guild – Privacy Policy
Last Updated: November 2025
Email: david@ferventdrift.com
Company Type: Community
1. Introduction
World Master’s Guild (“WMG”, “we”, “our”, “us”) respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, store, and protect your information when you interact with our community platforms — including our Discord server, website, Patreon, and affiliated Fervent Drift platforms.
We comply fully with the UK General Data Protection Regulation (UK-GDPR), the Data Protection Act 2018, and the EU GDPR (where applicable).
2. What Data We Collect
We may collect and process the following categories of personal information:
a. Information you provide directly:
- Name or username
- Contact information (such as email address or social handles)
- Discord ID or account tag
- Voluntary profile data shared in introductions or applications
- Payment information (if you make donations or subscribe via Patreon or PayPal)
b. Automatically collected data:
- IP address and device information when accessing our website
- General analytics and engagement data through Discord or social platforms
c. Special category data (optional):
We may collect sensitive information only if you voluntarily disclose it (for example, if you participate in diversity or accessibility programs). This data is handled with extra care and never shared outside the organisation without explicit consent.
3. How We Use Your Data
We use your information to:
- Manage community membership and moderation
- Process donations, purchases, or event registrations
- Communicate updates, events, or policy changes
- Maintain safety, prevent fraud, and uphold community rules
- Improve our services, events, and user experience
4. Lawful Basis for Processing
We rely on the following lawful bases under the UK-GDPR:
- Consent: For voluntary data such as introductions or newsletters.
- Contract: To deliver digital goods, services, or event access.
- Legal obligation: To meet statutory requirements (e.g., CIC reporting).
- Legitimate interests: To maintain safe, inclusive community operations.
5. Data Sharing and Disclosure
We do not sell or rent your data.
However, your data may be shared with:
- Service providers (e.g., Discord, Patreon, Google, or Stripe) for service delivery.
- Legal authorities if required by law or investigation.
- Fervent Drift Productions Ltd, under a non-exclusive data processing agreement, solely for shared community management or merchandising.
All third parties must comply with strict confidentiality and GDPR obligations.
6. International Data Transfers
Where data is processed outside the UK or EEA (for example, via Discord or Patreon servers), we ensure adequate safeguards such as Standard Contractual Clauses (SCCs) or equivalent protection mechanisms.
7. Data Retention
We keep personal data only as long as necessary for its purpose:
- Account and participation data: Retained while you are an active member.
- Financial and donation records: 6 years (for legal compliance).
- Voluntary introductions, messages, or posts: Until deleted by you or upon account removal.
When data is no longer needed, it is securely erased or anonymised.
8. Your Rights
Under UK-GDPR and EU-GDPR, you have the following rights:
- Right to access – request a copy of your data.
- Right to rectification – correct inaccurate data.
- Right to erasure – request deletion (“right to be forgotten”).
- Right to restrict or object to processing.
- Right to data portability.
- Right to withdraw consent at any time.
To exercise these rights, contact: privacy@ferventdrift.com
9. Security Measures
We use encryption, role-based access, and two-factor authentication to protect stored information.
Discord data is subject to its own encryption and platform controls.
All staff and volunteers are required to follow internal data handling procedures.
10. Children’s Data
Our community is intended for users aged 13 and above.
Members under 18 require parental consent.
We do not knowingly collect personal data from children under 13.
11. Updates to This Policy
We may update this Privacy Policy from time to time.
All updates will be announced in the Discord #announcements channel and on our website.
12. Contact Information
For any privacy-related concerns, please contact:
Data Protection Officer
World Master’s Guild
Email: david@ferventdrift.com
If you are unsatisfied with our response, you may contact the Information Commissioner’s Office (ICO):
https://www.ico.org.uk